Resident request needs routing
Needs review · This week
OwnerDistrict manager
Prepared for James Gray · FASD 2026
A calmer operating day for Sebastian Inlet Tax District
Sebastian Inlet Tax District special taxing district funding designated public improvements for Sebastian Inlet. This prototype shows how a focused operating queue could help James Gray's organization coordinate routine work with clearer ownership and human review.
Designed around service to residents, district staff, consultants, and the board.
-
01
Route resident requests without inbox searchingDesigned for residents, district staff, consultants, and the board.
-
02
Build agenda packets from approved source documentsSuggested first pilot for Sebastian Inlet Tax District.
-
03
Summarize capital-project status for board oversightDesigned for residents, district staff, consultants, and the board.
Today’s operating queue
Every request has a next step
Agenda item missing an attachment
Ready to assign · Today
OwnerProject manager
Capital project update due
In progress · Next 4 hours
OwnerBoard liaison
Board action follow-up
Awaiting approval · By tomorrow
OwnerDistrict coordinator
Workflow studio
See the handoffs before automating them
Choose a routine workflow, then advance the fictional demonstration through intake, human review, and a prepared output.
Interactive fictional example
Resident-request routing
- Capture the request, location, and service area for Sebastian Inlet Tax DistrictUses approved or fictional inputs
- Check responsibility and urgencyRequires named human review
- Assign a tracked response ownerUses approved or fictional inputs
Demo 1 uses fictional operational data and requires District manager approval.
Interactive fictional example
Agenda packet preparation
- Collect approved agenda materials for Sebastian Inlet Tax DistrictUses approved or fictional inputs
- Check naming, order, and missing exhibitsRequires named human review
- Assemble a board-review packet indexUses approved or fictional inputs
Demo 2 uses fictional operational data and requires Project manager approval.
Interactive fictional example
Capital-project status briefing
- Receive schedule, budget, and field updates for Sebastian Inlet Tax DistrictUses approved or fictional inputs
- Flag variance and decisions neededRequires named human review
- Produce a board-ready status briefUses approved or fictional inputs
Demo 3 uses fictional operational data and requires Board liaison approval.
Efficiency case
Small changes, measurable operations
Illustrative targets—not promises—to test against a real baseline.
Illustrative staff time returned
Estimate to validate during a pilot
Handoffs made visible
Owners and review gates shown in one queue
Target work visibility
Illustrative share of routine work with a current status
90-day pilot
Start narrow. Keep people accountable.
A low-risk path from process mapping to an evidence-based decision.
- 1
Days 1–30
Map and baseline
One resident request type - 2
Days 31–60
Run with human review
Add one recurring agenda section - 3
Days 61–90
Measure and decide
Measure routing time, missing items, and board follow-up